Welcome to the City of Albuquerque

Records Management Office

Albuquerque Fire Department Records Management is responsible for providing the community with EMS and Fire Reports while ensuring that all reports released are in compliance with the Inspection of Public Records Act (NMSA 1978, Chapter 14 Article 2) as well as HIPAA rules, and confidentiality standards.

STEP # 1 – Fill out the Records Request Form and sign it:

 Download and fill in all applicable sections in AFD’s Record Request Form

http://cabq.gov/fire/documents/recordform.pdf/at_download/file

STEP # 2 – Attach Applicable Documents (For Medical Records Only):

A medical record is any record (i.e. fire report, medical report or 9-1-1 tape/CD) that is not redacted and contains protected health information about a patient.

For more information about AFD’s policy regarding patient privacy rights, go to: Notice of Privacy Practices.

Patient Request:

If you are a patient in need of a medical record, be prepared to provide identification (government issued photo I.D.) when submitting the Record Request Form.

Third Party Request:

If you are requesting a medical record and you are not the patient, you must attach one of the following to the Record Request Form:

  • A notarized HIPAA-compliant release (see 45 C.F.R.164.508 for required contents of release) signed by the patient
  • A court order signed by a judge authorizing the release (45 C.F.R. 164.512).

*A subpoena alone, without either a HIPAA-compliant release or court order attached, is not sufficient to authorize release of a patient’s medical record.

Deceased:

If you are requesting a medical record for a deceased patient a death certificate and proof of executor of the estate are required.

Child:

If you are requesting a medical record for your child a birth certificate (of the child) and picture I.D. (of the parent) are required.

Fire Report with a Casualty:

In order to obtain a fire report with casualty information included, the above mentioned documents are required for the medical record.

STEP # 3 – Send the Signed Records Request Form and applicable documents to AFD's Records Management Services.

Send the form and applicable documents by mail or in person to:

Records Management Division

Albuquerque Fire Department

400 Roma Ave. N.W.

Albuquerque, N.M.

87102-2123

Phone: (505) 764- 6333

Fax: (505) 764-6360

 

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