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Sole Source Purchasing Resolution

A resolution approved by the Albuquerque City Council establishing sole source purchasing policy.

DIRECTING THE ADMINISTRATION TO PUBLISH INFORMATION ON ALL SOLE SOURCE PROCUREMENTS TO THE ABQ VIEW WEBSITE FOR THE PURPOSE OF GOVERNMENTAL TRANSPARENCY AND ACCOUNTABILITY TO TAXPAYERS.

WHEREAS, the City of Albuquerque affirms its duty to disclose certain information to the citizens of Albuquerque, in a timely manner, for the purpose of maintaining the highest levels of transparency and accountability; and

WHEREAS, the monitoring of the procurement processes by the public serves as an effective oversight function to control fraud, waste and abuse; and

WHEREAS, the City of Albuquerque maintains ABQ View, the city’s comprehensive transparency website.

BE IT RESOLVED BY THE COUNCIL, THE GOVERNING BODY OF THE CITY OF ALBUQUERQUE:

Section 1. The City of Albuquerque Department of Finance and Administrative Services, Purchasing Division (“Division”), shall publish information on all sole source procurements the City has awarded to the ABQ View and ABQ Data websites.  The information shall be free, searchable and accessible to the public. 

Section 2. The sole source procurement information published to the websites shall provide, at a minimum, the following: 1) nature and quantity of the good, service, or construction being contracted for; 2) justification for a sole source contract, including a copy of the sole source justification form submitted by the requesting department/division; 3) the parties to the sole source contract; and 4) the contract amount.

Section 3. The Division, in cooperation with the Department of Technology and Innovation, shall complete all procedures necessary to begin publishing sole source procurement information to the websites by January 1, 2017.

Section 4. The Division shall also post notice of intent to award a sole source contract exceeding $75,000 on the ABQ View website at least thirty days prior to award of the contract.  Any qualified potential vendor who may be able to provide the goods, services, or construction for the published procurement may protest to the City Purchasing Officer in writing within the thirty day posting period.  The City Purchasing Officer will evaluate the protest and determine if the procurement should instead follow one of the procurement methodologies authorized under and in accordance with the City’s Public Purchases Ordinance § 5-5-1 et seq. ROA 1994.