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Accounting

Information about the City of Albuquerque's Accounting office.

Office Information

Hours: 8 a.m. to 5 p.m., Monday through Friday

Location: 1 Civic Plaza, 8th floor, Albuquerque, 87102

Phone: (505) 768-3507

View additional contact information

The City of Albuquerque's Department of Finance, Accounting Division is comprised of financial reporting, accounting operations and grants management.

There are several areas of responsibility within the sections;

  • Financial Reporting
  • Accounting Operations
  • Accounts Payable
  • Accounts Receivable
  • Travel
  • Special Assessments
  • Vehicle Title Maintenance
  • Cash Collections
  • Title Searches
  • Payroll
  • Grants Administration

What We Do

  • Provide the core financial infrastructure for City government and provide financial information and technical assistance to City departments, administration, City Council, grantor agencies, and the public as required.
  • Maintain the City's general ledger system for an accurate capture of financial data by posting all transactions, reconciling accounts, researching problems, working with departments, etc. We maintain the City's fixed assets records and prepare a variety of reports for various governmental entities, including the Comprehensive Annual Financial Report (CAFR).
  • Verify, research, and pay vendor invoices while working closely with the vendor community and City departments.
  • Process payroll payments for approximately 7000 employees. We also maintain records, make payments, and maintain reports (such as W2's and W4's) for state and federal governments, PERA, garnishments, child support, and employee benefits.
  • Record and track payments due to the City, including everything from Joint Powers Agreements to Special Assessment District billings.
  • Monitor, monitor and administer grant compliance from acceptance to closeout.
  • Maintain data on Special Assessment Districts, file Claim of Liens, update ownership changes, track payments, set up payment programs on delinquent accounts, and provide documentation for foreclosures. Additionally, we do title searches for Title Companies and Developers at a fee to cover direct cost.

DFAS Mission Statement

The Department of Finance & Administrative Services (DFAS) strives to provide quality and trustworthy service with a focus on our customers and continuous improvement. The Accounting Division strives to accurately report the financial position of the City’s funds to its departments, business partners, and constituents.

Vision

  • Effectively accounting for and controlling the use of the City’s assets.
  • Maintain a central system of accounts and to devise, formulate, approve, control, and set standards for the accounting method and procedures of all departments.
  • Prescribe procedures, policies, and processing documents for use by departments in connection with fiscal matters.
  • Implement internal accounting controls designed to prevent accounting errors and violations of local, state and federal law and rules related to financial matters.
  • Adopt Best Practices for its financial operations.

Our Responsibility to the Taxpayer

Our taxpayers are entitled to effective use of their tax dollars. As taxpayers ourselves, we will strive for operational efficiency and effective cost control.

Our Responsibility to Customers

We recognize that our customers must have confidence in our services. To sustain this confidence, we shall provide services of superior quality through continued development, improvement, and enhancement.

Our Responsibility to Employees

We believe the success of our division depends upon our people. It is our responsibility to develop employees' understanding and attitudes which will assure our division's continued excellence by allowing and encouraging individuals to develop their own potential and pride in their work, all employees are given the opportunity to contribute to our division's success with recognition for their contributions and achievements. We shall strive to provide the finest working conditions for all our employees.

Additional Contacts

General Accounting:

Dinah Varela, Sr Administrative Assistant (505) 768-3507
Fax: (505) 768-2264

Donna Sandoval, City Controller
Joseph Cohen, Associate Controller, Financial Reporting
Josie Bolden, Associate Controller, Accounting Operations

Payroll:

Main: (505) 768-3441, Fax: (505) 768-3493

Sarah Endicot, Payroll Manager (505) 768-3448
Jannan Stewart, Payroll Supervisor (505) 768-3415

Accounts Payable:

Frances Gonzales, Supervisor (505) 768-3229
Fax: (505) 768-3476

You can send invoices to Accounts Payble for Payment by using one of the following methods below:

  1. Email: [email protected]
  2. Standard Mail:
    City of Albuquerque
    PO Box 1985
    Albuquerque, NM 87103
  3. Transcepta: [email protected]

Find My Accounts Payable Processor

Special Assessments (SAD):

Rebecca Sanouvong (505) 768-3232, Fax: (505) 768-2264
Josie Bolden, Associate Controller (505) 768-3433

Accounts Receivable:

Dianna Tartaglia, Supervisor (505) 768-3076
Angel Gonzalez (505) 768-3437, Fax: (505) 768-3476

Grants Management:

Marianne Kemp, Grant Administrator (505) 768-3134