Event Invitation for the Mayor Thank you for contacting the Office of the Mayor. Given the high volume, please make your request six to eight weeks in advance of your event. While every invitation is important to the Mayor, due to scheduling demands, not all can be accommodated. For this reason, the Mayor may ask that a member of his staff attend your event on his behalf. Important Note If the Mayor can attend, his scheduler will follow up with you to arrange his visit. Event Information Event Start Date/Time Event End Date/Time Name of Event Sponsoring Organization Location of Event Include the name of hotel/building. Street Address of Event City Zip Code Event Type Luncheon Dinner Reception Gala/Ball Conference Ribbon Cutting/Grand Opening Speaking Engagement Other (please describe below) Other Event Type Suggested Attire Casual Business Casual Black Tie/Formal Other (please describe below) Other Suggested Attire Purpose of Event Why are you asking the Mayor to attend? Number of Attendees Approximate number of attendees. Audience Composition (e.g. organization members, students, national/local audience, etc.) Other Attendees What other elected officials/business leaders/community leaders/faith-based leaders are confirmed to attend? Media Presence Yes No Is media invited to this event? Comments Mayor's Participation Information Mayor's Participation Start Date/Time Mayor's Participation End Date/Time Is the First Lady's presence requested? Yes No (schedule permitting) Mayor's Greeting Party Name of person to meet the Mayor at the door. Mayor's Greeting Party Cell Phone Number (i.e. 505-555-5555) Where will the Mayor park? Are you requesting the Mayor to speak at this event? Yes No Indicate the type of remarks requested. Welcoming Remarks Brief Remarks Keynote Speaker Closing Remarks News/Press Conference Other (describe below) Other Type of Remark Will there be a Question & Answer Session? Yes No Name & Title of Person Who Will Introduce the Mayor Speaking Time For how many minutes would you like the mayor to speak? Discussion Topics Topics you would like the Mayor to address in his remarks. Acknowledgments Recommended acknowledgments of organization leaders to include in the Mayor's remarks. Microphone Yes No Will there be a microphone set up? Podium Yes No Will there be a podium set up? Seating Arrangements Where will the Mayor be seated and with whom? Contact Information Prefix First Name Last Name Organization Title Phone Number Alternate Phone Number E-Mail Address Alternate Contact Full Name & Title Alternate Contact Phone Number Relevant Background Information About Organization Organization's Social Media Accounts Please list your organization's social media accounts. Event Hashtags What social media hashtags are planned for this specific event? Coordinating Organizations Please list the names of coordinating organizations for the event. Captcha Submit
