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How to apply for a grant from Albuquerque's Urban Enhancement Trust Fund.

UETF logoApplication Deadline- June 20, 2014, 4:00 p.m. local time.

The next cycle FY 16-17 UETF deadline June 20, 2014. Online application will be available in May.

Important: There will be two informational meetings that will be held at South Broadway Cultural Center, 1025 Broadway, Blvd. SE.

  • Tuesday, April 22, 2014 from 4:00 p.m. - 5 p.m.
  • Wednesday, April 23, 2014 from 11:00 a.m. - Noon

The UETF committee highly encourages all organizations that are interested in applying to attend one of these two meetings.

Sign up for our email newsletter to receive arts-related alerts and be notified about the next UETF deadline.

 

    How the Process Works

    Every two years, the UETF awards funding to arts and cultural projects dedicated to enhancing our community.

    The next two-year cycle will start in April, 2014 with funds available July, 2015.  After applications are submitted, each one is reviewed by City staff and then forwarded to the UETF Committee for ranking and selection. UETF Committee recommendations are sent to the Mayor and finally to the City Council for review before final approval.

    Following notification of approved projects by Spring 2015, contracts for services will be drawn up between the organizations and the City. Projects may begin after the UETF funding is available July 2015, and the contract is approved.

    NOTE: Urban Enhancement Trust Fund earnings vary with economic conditions.

    • In the FY 2012-2013 cycle 23 projects ranging from $2,000 to $48,000 were funded for a total of $610,000.
    • In the FY 2014-2015 cycle 26 projects ranging from $3,000 to $25,000 were funded based on available interest earnings for a total of $300,000.
    • FY 2016-2017 total funds available $300,000

    Who Can Apply

    Proposals for cultural services projects must be submitted by:

    1. Non-profit, tax-exempt 501(c) (3) organizations. Note: Fiscal agents that are willing to assume responsibility for the applicant may sponsor one or more organizations that do not have their own nonprofit status.
    2. The organization must be dedicated to enhancing Albuquerque’s cultural vitality in the area of visual art, music, theater, dance, history or literature.

    What Types of Work Do We Fund?

    UETF funds projects, not operating expenses. Following are important criteria used to evaluate each project.

    1. All projects must take place within the Albuquerque city limits.
    2. All projects should have a favorable economic or cultural impact on the city and advance Goal #7 (specifically, subgoal DCC# 44) of the City’s Performance Plan. That goal aims to build a city where "Residents appreciate, foster, and respect Albuquerque’s arts and culture." Learn more about this goal.

    Projects funded in the past have included:

    • Arts/cultural educational workshops at community centers, schools, senior centers, public venues
    • Free performances, exhibits or cultural festivals
    • Audio, video or electronic productions
    • Oral histories, cultural research or plans
    • Historical or literary publications or programs

    Important Policies

    • Typical funding ranges do not exceed $25,000 per project.
    • UETF is a two-year cycle. Funds become available for services provided under an executed contract after July 1st of the fiscal year.
    • UETF funds projects, not operating expenses.
    • Expenditures of UETF awards for services shall not violate the New Mexico State restrictions of public donations to private entities.
    • UETF is typically not the sole source of funding for most projects. Projects should leverage other funds, in-kind or cash, and the services provided must be equivalent in value to the funding received.

    APS logo

    Special Note about Projects Involving APS

    APS logoApplications which involve student participation at Albuquerque Public Schools during regular hours or offsite travel during the school day must include some indication of APS support.  (The letter of support must state that the activity is a constructive supplement to the school's curriculum and that it will be welcomed at the selected or specified school.)

      1.  Support from a responsible representative of the administration of the schools involved.
        OR
        2.  A statement from the teachers whose classes will be involved

         

         

        How We Rate Applications

        All six sections of the application must be completed. The UETF committee ranks applications for funding based upon the following criteria and characteristics.

        Project - 35%

        Quality of Organization- 15%

        Impact - 30%

        Budget - 20%

        SECTION 1:   Mission Statement (suggested 50 word mission statement does not count against application word count)

        Applicant should provide the adopted missions statement for the organization.

        SECTION 2, 3, and 4 :  Project Description, Quality of Organizations and Impact on the Community. (suggested 1200 words)

        The quality of the project, organization and the artist/professionals/staff involved, combined will contribute towards the rating of your application.

        Please provide information on who in the community will be served by the project and how the project will enhance the urban cultural environment of Albuquerque.  Examples of previous activities that demonstrate the organization's ability to carry out the project, may be provided.

        SECTION 5:  Budget (budget comment section suggested 100 words)

         

        It is essential that the submitted budget be reasonable, balanced, and represents a fair market value of services for dollars requested.

        The scope of all budget costs should be as complete as possible. Each cost should be a separate line item. Budget items should include:

        1. The requested funding from UETF
        2. Funding from other sources
        3. Detail descriptions of In-kind contributions
        4. Possible additional expenses

         

          The budget narrative: Should describe briefly how the UETF funds will be used for this project. List all other sources of cash funds and in-kind contribution for this project including city, county, state, and federal grants or contracts for services, other non-profit organizations’ contributions, earned revenues and other community support on the budget form.

          SECTION 6 Bio (suggested 200 words)

          Brief bios of  key Artist/Professional and key Administrative/Fiscal/Fund raising personnel.

          How to Submit an Application

          All applications MUST be received by the deadline noted at the top of this page. No late applications will be accepted.

          What to Send

          The organization applying for UETF funding will  need to fill out the UETF Application and will also need to submit the following:

          1. All applicants must submit a copy of their IRS 501c3 Letter of Determination as a PDF.

          2. A copy of your most recent fiscal year IRS Form 990 as a PDF.

          3. If applicable, an APS Endorsement Statement.

          NOTE: The application has a word limit of 1500 words; please prepare the narrative accordingly.  Words over the limit will not be considered.  The mission statement does not count against the word count.

          Send Via Email

          NOTE: Emailed applications are strongly preferred.

          Download the Application and e-mail your completed application with additional materials to Matt Carter, UETF Coordinator at [email protected]

          subject line: UETF Application

          OR

          Send Via Mail

          Send a completed application to:

          City of Albuquerque, Cultural Services Department
          Public Art Urban Enhancement Program
          P.O. Box 1293,
          Albuquerque, NM 87103
          Attention: UETF Coordinator

          NOTE: Hardcopy applications must be typed, using a legible font in at least a 12 point size, and include the additional IRS forms and, if applicable, APS Endorsement Statement.

          OR

          Hand Deliver

          Deliver completed application to City/County Government Complex, One Civic Plaza, Public Art Urban Enhancement Program, 6th Floor, Room 605, Albuquerque, NM, Attention: UETF Coordinator.

          NOTE: Hardcopy applications must be typed, using a legible font in at least a 12 point size, and include the additional IRS forms and, if applicable, APS Endorsement Statement.

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