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Internal Audit News

Announcements from the Office of Internal Audit.

01-08-2016 - 15-505 - Vendor Audit - B & Y Pest Control, Inc. – City Report

Although the City no longer has a contract with B&Y, the lessons learned from this audit will benefit the City with future contract compliance. City departments also need to be educated about contractual compliance by vendors and ensuring that only appropriate charges are authorized and paid by the City. In addition, allegations by user departments involving potential vendor fraud should be researched immediately, and referred to the City’s Office of Inspector General.

12-09-2015 - 15-108 - Performance Audit - City Clerk Change of Guard - Office of the City Clerk

The recently appointed Clerk has an opportunity to improve the Clerk’s Office’s performance by revising the department’s policies and procedures to ensure all regulatory requirements will be met. Additionally, the updated policies and procedures will be available for succession planning, training and to ease through transitions when there is turnover in critical positions. The Clerk also should develop a directive to assist City departments in determining which types of records should be retained at the department level and which types of records should be maintained at the Records Center. The Clerk should then communicate the directive Citywide to ensure compliance with NMAC General Records Retention and Disposition Schedules, facilitate IPRA compliance, and reduce the volume of records submitted to the Clerk.

12-09-2015 - 15-111 - Friedman Recycling of Albuquerque, LLC – Contract Revenue

The citizens of Albuquerque have an opportunity to increase the City’s recycling revenue and reduce expenses by increasing the overall weight of recycled commodities, focusing recycling efforts on those commodities that have higher index pricing and reducing the amount of residual/contaminated materials placed in recycling bins.The City’s recycling program and contract with Friedman have been successful. Since 2011, more than 91,000 tons (over 182 million pounds) of recyclable materials have been diverted from the landfill and delivered to Friedman to be recycled. Without the recycling program of today, those materials would be taking up space in the landfill, increasing the City’s disposal costs, and increasing greenhouse gas emissions. By continuing to educate and increase participation in the recycling program, the City, through its contract with Friedman, may further reap the benefits of recycling such as saving energy and resources.