Audit - Park Maintenance
The Office of Internal Audit (OIA) conducted a performance audit of the Park Management Division with a focus on Park Maintenance within the Parks & Recreation Department (PRD). The audit was included in the FY13 approved audit plan.
Park Management’s main focus is sustaining a healthy park system to make Albuquerque a great place to live and play.
Objective: Does PRD have a maintenance plan in place that will help Park Management ensure the successful upkeep of City parks and medians?
- Park Management does not have a maintenance plan in place.
- There is not an up-to-date, comprehensive inventory of parks, medians and trails.
- From a sample of 22 parks, obvious maintenance needs were noted at 13 parks (59%).
Objective: Are PRD supervisory controls for Park Management staff sufficient to manage the successful maintenance of city parks and medians?
- Park Management does not have formal written policies and procedures.
- Paper work orders are used, though park data is not tracked.
- Voluminous quantities of work orders are retained.
- Supervisors are unable to use the tools available (i.e. GPS) as field supervisors and are seldom in the office.
Objective: Does PRD have effective internal controls to protect department assets from fraud, waste, or abuse?
- Park Management does not have an inventory listing and does not take periodic inventory of supplies on hand.
- Park Management does not have an inventory listing of equipment issued to each Area.
- There are no formal written policies and procedures.
- Periodic verifications are not conducted on the permanent & temporary issuance files.
- There is inadequate separation of duties involving P-card purchases.
- There is inadequate fiscal oversight.