Administrative Requirements

Contracts Awarded Under the City of Albuquerque

The Department of Health, Housing & Homelessness requires that all entities awarded contracts with the City of Albuquerque to deliver social services shall read and comply with the Administrative Requirements for Contracts Awarded Under the City of Albuquerque.

Notice of Hearing

See the Notice of Public Hearing for Proposed Updates to the Administrative Requirements for Contracts Awarded Under the City of Albuquerque that would become effective July 1, 2026 here:

Notice of Public Hearing

Please see the proposed updated Administrative Requirements for Contracts Awarded Under the City of Albuquerque Effective July 1, 2026 and the summary of the substantive proposed changes here:

Draft Administrative Requirements
Summary of Proposed Substantive Changes

Recordings for the current Administrative Requirements trainings,  held on March 9, 2023 and March 15, 2023, can be found at:

https://cabq.zoom.us/rec/share/clTzLuJw5NxEBp48i_jGybA9Yzh2ZjHO74NnNZ5V3qXcF9mDv-MFn9dYwePZ5wYR.cW6qfITGF63SMYRB?startTime=1678909274000

and

https://cabq.zoom.us/rec/share/xzT9cpGkMhtH1ZcClcImBIPTqoirXuvH_w_W9rvQxCZk_daZ_z79ItEg0CdD3OYL.m4Ytk06LFml6oGey?startTime=1678394618000

Administrative Requirements and Procurement Rules 

1. Administrative Requirements. Standard requirements for contractors implementing social services contracts.
   • Current Administrative Requirements for Contracts Awarded under Family & Community Services dated July 2023
   • Frequently Asked Questions
2. Procurement Rules 
   Governs procurement of social services with the Department
   • Social Services Contracts Procurement Rules

Paper copies are also available between 8:00 a.m. and 5:00 p.m., at the City of Albuquerque, Department of Health, Housing & Homelessness, 5^th floor, Room 504, Old City Hall, One Civic Plaza, Albuquerque, NM 87102.

If you have any questions, please contact your Program Specialist

Forms

Application Forms

• Appendix # 8: Representations and Certifications Form
• Appendix # 9: Attachments on File Form
• Appendix # 10: Drug Free Workplace
• Appendix #11: Debarment, Suspension, Ineligibility and Exclusion Certification
• Appendix #12: Certification of Receipt of Administrative Requirements
• Appendix #13: Disclosure of Lobbying Activity
• Appendix #14: Modified W9 Supplier Form
• Appendix #15: Albuquerque Pay Equity Initiative Forms & Instructions
• Appendix #16: Certification of Compliance with Federal Funding Requirements
• HUD Application for Contract Renewal PY19

Financial Forms

• Fiscal Forms Appendices 2-6-Excel Version
• Fin 1 thru 5.2
• Request for Reimbursements
• Budget Revision Forms in Excel (Includes App #4 if needed)

Program Report Forms

• PRO # 4: Request for Work Revision Program
• PRO # 5: Job Creation/Retention Report - A
• PRO # 6: Job Creation Progress Report – B
• PRO # 7: Employee Characteristics Report Summary
• PRO # 8: HOME Compliance Report Summary
• PRO # 9: HOME Unit Status Report

If you have any questions, please contact your Program Specialist or email us.