Neighborhood Meeting Requirement in the IDO

This page includes helpful resources to applicants and stakeholders about public notice requirements in the Integrated Development Ordinance (IDO).

The Integrated Development Ordinance (IDO) requires prospective applicants to offer to meet with nearby Neighborhood Associations for certain application types before submitting the application to the City for review/decision.

  • Table 6-1-1 summarizes the requirements for each application type and identifies which applications require a pre-submittal Neighborhood Meeting.
  • Subsection 14-16-6-4(C) explains the Pre-submittal Neighborhood Meeting Requirements

Neighborhood Meetings are intended as an early, informal opportunity for Neighborhood Associations to learn about proposed development and for neighbors and developers to discuss opportunities and address any concerns before the application is finalized and sent into the City's review and approval process.

Pre-submittal Neighborhood Meetings must be facilitated by the City's Alternative Dispute Resolution office. Facilitators provide a meeting summary to both the applicant and the Neighborhood Association(s) in a timely manner.

Names and Addresses

The applicant must contact the Office of Neighborhood Coordination to receive contact information for Neighborhood Association representatives to send a meeting request.


The applicant must use the City's notice checklist and Neighborhood Meeting request form and provide required information as specified by the IDO in Subsection 14-16-6-4(K)(1). Use Acrobat Reader (free to download) to fill these forms out electronically.

The Neighborhood Meeting could take up to 45 days to occur, so applicants are encouraged to plan accordingly.

City Review/Decision Process

When the application for the proposed project is submitted to the City, the applicant must include the meeting summary, meeting request and required attachments, and explanation of how the project addressed neighborhood concerns and opportunities or why they could not be addressed. City will not accept incomplete applications.

Notice must be provided to Neighborhood Associations of the eventual application submittal by email or mailed letter, per Table 6-1-1. It is the Neighborhood Association's responsibility to follow-up to get more information about a project at that point. Once an application is received by the City, it becomes public record, and anyone can ask to review the application materials. 

  • See Boards and Commissions for agendas and meeting materials.
    • For applications reviewed or decided by the Environmental Planning Commission, staff reports are available here one week prior to the public hearing.
  • Contact the Planning Department at [email protected] or call 505-924-3860 and ask to speak to the case planner associated with the relevant decision-making body for more information.

See also:

Required Attachments

The forms above indicate the information that must be included in the request for Neighborhood Meeting. Providing detailed information helps Neighborhood Associations determine whether they have concerns that warrant a Neighborhood Meeting or whether they are satisfied that the project does not pose any concerns.

You may attach documents to your letter/email. PDFs and small file sizes are best. If too large to attach, you can also upload them to a website or a cloud-storage site where they can be accessed and downloaded.

  • Zone Atlas page (or a Site Location Map or Google Map) with the property clearly identified
    • Visit AGIS zone atlas grid map to locate the Zone Atlas page that contains your project.
    • Download the corresponding Zone Atlas page here.
    • Mark up the map to clearly identify the project site.

IDO Subsection 14-16-6-4(C)(6) requires that the following information be provided at the Neighborhood Meeting, if applicable to the project. 

  • Uses (with approximate square footages)
  • General Site Layout
  • Design guidelines
  • Architectural style
  • Conceptual elevations
  • Conceptual landscaping plans

Sample Attachments

For the following attachments, be sure that images and attachments are clearly labeled and include “DRAFT” and the current date. 

Aerial image with the site identified. Label surrounding roads to provide context.


Zone Atlas Page with the site identified. Include Address.

General Site Layout. Provide full sheet if necessary to show details.

Conceptual elevation

 Conceptual landscaping plan