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Neighborhood Meeting Requirement in the IDO

This page includes helpful resources to applicants and stakeholders about public notice requirements in the Integrated Development Ordinance (IDO).

The Integrated Development Ordinance (IDO) requires prospective applicants to offer to meet with nearby Neighborhood Associations for certain application types. Table 6-1-1 summarizes the requirements for each application type and identifies which applications require a Neighborhood Meeting.

Neighborhood Meetings are a new requirement in the IDO. They are intended as an early, informal opportunity for Neighborhood Associations to learn about proposed development and for neighbors and developers to discuss opportunities and address any concerns before the application is finalized and sent into the City's review and approval process.

While applicants are not required to use them, facilitation services are available from the City's Alternative Dispute Resolution office, and applicants are strongly encouraged to use them. The advantage is assistance in facilitating the meetings and a summary provided to both the applicant and the Neighborhood Association(s) in a timely manner.

In any case, the applicant must provide proof of the letter or email offering to meet as well as meeting materials specified by the IDO in Subsection 14-16-6-4(C) with the application. The City will not accept incomplete applications. The Neighborhood Meeting could take up to 45 days to occur, so applicants are encouraged to plan accordingly.

Notice must be provided to Neighborhood Associations of the eventual application submittal by email and by mailed letter, per Table 6-1-1. It is the Neighborhood Association's responsibility to follow-up to get more information about a project at that point. Once an application is received by the City, it becomes public record, and anyone can ask to review the application materials. 

  • Contact the Planning Department at [email protected] or call 505-924-3932 and ask to speak to the case planner associated with the relevant decision-making body for more information.
  • For applications reviewed or decided by the Environmental Planning Commission, staff reports are available here one week prior to the public hearing.

Note: While it is not currently required, the City strongly encourages the applicant to share meeting summaries with the Neighborhood Association prior to submittal. If it is not provided, Neighborhood Associations are encouraged to request the summary from the City when they receive notice of the application submittal, and staff will share it. Any comments or corrections can be submitted as written comments for the decision-making body to consider or provided as verbal testimony at the public meeting or hearing.

See also:

Names and Addresses

Applicants can obtain names and addresses of Neighborhood Association Representatives using this Neighborhood Meeting Inquiry Sheet.

Letter or Email Template

You may use this template to offer a Neighborhood Meeting to neighborhood associations, as required by Table 6-1-1 of the IDO.

  • For applications decided by the Zoning Hearing Administrator (ZHE), contact the ZHE Administrative Assistant at (505) 924-3894 for information and a sample letter.
  • Click here to download a version in Microsoft Word. This template can be customized as needed. Items that are required in the public notice are marked with a red asterisk (*). You can translate this template into other languages as needed, particularly in areas identified by the U.S. Census as having 5% or more of the population with English not as a first language, but the City recommends sending it in English as well as another language.
  • Click here to download a PDF with blanks that can be printed and filled out by hand or downloaded and filled out electronically.

Recommended Attachments

The IDO does not require that you attach any information to your Neighborhood Meeting letter/email, but providing detailed information about the proposal in or attached to your letter helps Neighborhood Associations determine whether they have concerns that warrant a Neighborhood Meeting or whether they are satisfied that the project does not pose any concerns.

Attaching the documents described in the bullets below to your letter/email is highly recommended. PDFs and small file sizes are best. If too large to attach, you can also upload them to a website or a cloud-storage site where they can be accessed and downloaded.

  • Zone Atlas page (or a Site Location Map or Google Map) with the property clearly identified
    • Visit AGIS zone atlas grid map to locate the Zone Atlas page that contains your project.
    • Download the corresponding Zone Atlas page here.
    • Mark up the map to clearly identify the project site.

For the following attachments, be sure that images and attachments are clearly labeled and include “DRAFT” and the current date.  IDO Subsection 14-16-6-4(C)(5) requires that the following information be provided at the Neighborhood Meeting, if applicable to the project. 

  • Uses (with approximate square footages)
  • General Site Layout
  • Design guidelines
  • Architectural style
  • Conceptual elevations
  • Conceptual landscaping plans

Sample Attachments

Aerial image with the site identified. Label surrounding roads to provide context.

 

Zone Atlas Page with the site identified. Include Address.

General Site Layout. Provide full sheet if necessary to show details.

Conceptual elevation

 Conceptual landscaping plan