Pre-submittal Neighborhood Meeting Requirement in the IDO

Step 1. Check IDO Table 6-1-1 to see whether your application requires you to offer a Neighborhood Meeting to affected Neighborhood Associations or Coalitions.

The Integrated Development Ordinance (IDO) requires prospective applicants to offer to meet with nearby Neighborhood Associations or Coalitions for certain application types before submitting the application to the City for review/decision.

• In Table 6-1-1, if there is an X in the "Neighborhood" column, then you must email the Neighborhood Representatives for affected Neighborhood Associations or Coalitions to offer a pre-submittal Neighborhood Meeting. 

Step 2. Review Subsection 14-16-6-4(C), which explains the Pre-submittal Neighborhood Meeting Requirements

Neighborhood Meetings are intended as an early, informal opportunity for Neighborhood Associations and Coalitions to learn about proposed development and for neighbors and developers to discuss opportunities and address any concerns before the application is finalized and sent into the City's review and approval process.

Names and Email Addresses

Step 3. Submit the Neighborhood Meeting Inquiry Form at the link below to request email contact information from the Office of Neighborhood Coordination for Neighborhood Association or Coalition representatives to send a meeting request.

• Neighborhood Meeting Inquiry Form

Email Forms and Required Attachments

Step 4. Use the City's notice checklist and Neighborhood Meeting request form and provide information required by IDO Subsection 14-16-6-4(K)(1) in your email to the Neighborhood Association or Coalition Representatives provided by the Office of Neighborhood Coordination.

Providing detailed information helps Neighborhood Associations and Coalitions determine whether they have concerns that warrant a Neighborhood Meeting or whether they are satisfied that the project does not pose any concerns.

Note: The Neighborhood Meeting could take up to 45 days to occur, so applicants are encouraged to plan accordingly.

Use Acrobat Reader (free to download) to fill these forms out electronically.

• City Notice Form Checklist
• City Neighborhood Meeting Request Form (for all requests except ZHE decisions)
• Zoning Hearing Examiner (ZHE) Public Notice Form

Step 5. Attach all of the following to the email to the Neighborhood Association or Coalition Representatives or upload them to a website or a cloud-storage site where they can be accessed and downloaded.

If you attach documents to your email, PDFs and small file sizes are best. Uploading them to a website or cloud-storage site is best for large file sizes.

• Zone Atlas page (or a Site Location Map or Google Map) with the property clearly identified
  
  • Visit AGIS zone atlas grid map to locate the Zone Atlas page that contains your project.
  • Download the corresponding Zone Atlas page.
  • Mark up the map to clearly identify the project site.

• Address Report

See also:

• Sample Attachments

Neighborhood Meeting

Step 6. If any of the Neighborhood Associations or Coalitions requests a Neighborhood Meeting, the applicant must request a facilitator from the City's Alternative Dispute Resolution (ADR) office.

• Land Use Facilitation Program

Once assigned, the ADR facilitator will handle the scheduling and convening of the Neighborhood Meeting, facilitate the meeting, produce the summary, and distribute it to all attendees who provide email addresses.

Step 7. Prepare the following information, as applicable to the project, to present at the Neighborhood Meeting, as required by IDO Subsection 14-16-6-4(C)(6). 

• Uses (with approximate square footages)
• General Site Layout
• Design guidelines
• Architectural style
• Conceptual elevations
• Conceptual landscaping plans

Application

Step 8. When the application for the proposed project is submitted to the City, the applicant must include all of the following items.

• ONC Neighborhood Meeting Inquiry Sheet and response
• ADR Facilitator's meeting summary
• Meeting request email with forms and required attachments
• Written explanation of how the project addressed neighborhood concerns and opportunities or why they could not be addressed.

The City will not accept incomplete applications.

See also:

• Public Notice (Mailed & Electronic Mail)
• Boards and Commissions for agendas and meeting materials.
  • For applications reviewed or decided by the Environmental Planning Commission, staff reports are available here one week prior to the public hearing.
  • Contact the Planning Department at [email protected] or call 505-924-3857, option 1, and ask to speak to the case planner associated with the relevant decision-making body for more information.

• Post-submittal Facilitated Meeting

Sample Attachments

For the following attachments, be sure that images and attachments are clearly labeled and include “DRAFT” and the current date. 

Aerial image with the site identified. Label surrounding roads to provide context.

Zone Atlas Page with the site identified. Include Address.

General Site Layout. Provide full sheet if necessary to show details.

Conceptual elevation

 Conceptual landscaping plan