Administrative Requirements

Contracts Awarded Under the City of Albuquerque

The Department of Family and Community Services requires that all entities awarded contracts with the City of Albuquerque to deliver social services shall read and comply with the Administrative Requirements for Contracts Awarded Under the City of Albuquerque.

The City of Albuquerque, Department of Family and Community Services (“Department”) are updating two key operational documents associated with social service contracts. 

Thank you to all the agencies who participated in the public meetings and provided public comment into the drafting of the updated Administrative Requirements for Contracts Awarded Under the City of Albuquerque.  The new Administrative Requirements will be effective for contracts beginning July 1, 2023 or later.

In preparation for the implementation of the updated Administrative Requirements, two trainings have been held to provide technical assistance.  It is mandatory that each agency who anticipates contracting with the City of Albuquerque in FY2024 attend/view one of the trainings.  The recordings from the trainings held on March 9, 2023 and March 15, 2023 can be found at

https://cabq.zoom.us/rec/share/clTzLuJw5NxEBp48i_jGybA9Yzh2ZjHO74NnNZ5V3qXcF9mDv-MFn9dYwePZ5wYR.cW6qfITGF63SMYRB?startTime=1678909274000

and

https://cabq.zoom.us/rec/share/xzT9cpGkMhtH1ZcClcImBIPTqoirXuvH_w_W9rvQxCZk_daZ_z79ItEg0CdD3OYL.m4Ytk06LFml6oGey?startTime=1678394618000

Agencies contracting with the Department of Family and Community Services will be required to provide attestation of attendance. The form should be completed and emailed to Stacy Ruiz at [email protected]

Administrative Requirements and Procurement Rules 

1. FCS Administrative Requirements, revised. Standard requirements for contractors implementing social services contracts.
   • Notice of Hearing on Department Rules
   • 2022 PROPOSED MARKUP - Administrative Requirements for Contracts Awarded Under the City of Albuquerque
   • 2022 PROPOSED CLEAN COPY - Administrative Requirements for Contracts Awarded Under the City of Albuquerque
   • Summary of Substantive Changes in the Revised Administrative Requirements
   • Current Administrative Requirements for Contracts Awarded Under Family and Community Services dated July 2019
2. FCS Procurement Rules, revised. 
   Governs procurement of social services with the Department
   • FCS Social Services Contracts Procurement Rules
3. City of Albuquerque Federal Procurement Policy Signed 7-3-2018

Paper copies are also available between 8:00 a.m. and 5:00 p.m., at the City of Albuquerque, Department of Family and Community Services, 5^th floor, Room 504, Old City Hall, One Civic Plaza, Albuquerque, NM 87102.

If you have any questions, please contact your Program Specialist

Forms

Application Forms

• One-time Contract Application Packet (Updated March 10, 2020)
• Appendix # 8: Representations and Certifications Form
• Appendix # 9: Attachments on File Form
• Appendix # 10: Drug Free Workplace
• Appendix #11: Debarment, Suspension, Ineligibility and Exclusion Certification
• Appendix #12: Certification of Receipt of Administrative Requirements
• Appendix #13: Disclosure of Lobbying Activity
• Appendix #14: Modified W9 Supplier Form
• Appendix #15: Albuquerque Pay Equity Initiative Forms & Instructions
• Appendix #16: Certification of Compliance with Federal Funding Requirements
• HUD Application for Contract Renewal PY19

Financial Forms

• Fiscal Forms – Excel version
• Illustration of Fiscal Forms -  For guidance purpose only.
• Fin 1 thru 5.2
• Request for Reimbursement and Budget Revision Forms in Excel (Includes App #4 if needed)

Program Report Forms (Download Program Report Forms 1-9)

• PRO # 4: Request for Work Revision Program
• PRO # 5: Job Creation/Retention Report - A
• PRO # 6: Job Creation Progress Report – B
• PRO # 7: Employee Characteristics Report Summary
• PRO # 8: HOME Compliance Report Summary
• PRO # 9: HOME Unit Status Report

If you have any questions, please contact your Program Specialist or email us.