Plone Cheat Sheet

Keep this document nearby while you use Plone!

Log InA screenshot of the URL where you could log in.

  1. In your web browser's URL field, type "http://www.cabq.gov/yourfolder/login_form" where "yourfolder" is the name of the folder where your pages are. For example, if you work on the BioPark pages, you would type http://www.cabq.gov/biopark/login_form
  2. Type your username and password to log in.

Create a new page

  1. Add to FolderSelect Page from the Add new... dropdown menu.
  2. Assign your new page a Title. This title appears as the headline at the top of the page. It should be kept short, but describe the page you are creating. Try to keep it to six words or fewer. If you use the word "and" in the title, replace it with an ampersand (&).
    Note: The red checkbox next to the Title field indicates that it is a required field. Be careful! If you don't enter text here, you could lose your work.
  3. Add a Summary to describe your page's purpose quickly. Try to keep the summary to one sentence in length. Make it unique and descriptive.
  4. Add text, images, and links (see below) in the Text field. This is the main section of the page.
  5. When you're done editing, click the Save button at the bottom of your screen. If you don't click  the Save button, you will lose your work.
  6. To forward the page to your Supervisor for approval, select Submit for publication from the State dropdown menu.
    Note: If you are both the Contributor and Reviewer for your section, you can select Publish from the State dropdown menu to immediately publish your changes to the live website. Once the page has been published, the public will be able to view it.

Make changes on an existing page

  1. Edit Tab in PloneClick the Edit tab at the top of the window.
  2. To add or change text, click inside the large, white Text field.
  3. When you have finished editing, click the Save button at the bottom of your screen. This will keep you from losing your changes. If you do not click the Save or Cancel button, then you may find yourself locked out of editing the page.
  4. To forward the page to your Supervisor for approval, select Submit for publication from the State dropdown menu.
    Note: If you are both the Contributor and Approver for your section of the website, you can select Publish from the State dropdown menu to immediately publish your changes to the live website.

Insert an image

  1. Place your cursor where you want the image.
  2. Click the Insert/Edit Image icon: Plone's icon to add an image to the body area.
  3. Do one of the following:
    1. Browse to the Images folder where your image is stored. Select your image.
    2. Place your cursor in the search box. Enter the unique title of your image in the search box. Browse through the results and choose your image.

      Screenshot of the dialog box which opens when adding an image to the body text.

  4. Choose the size that you would like your image to appear in pixels from the Size dropdown. Choose Inline, Right, or Left alignment from the Align dropdown.
  5. Click Insert.

Upload an image

If the image you want to use isn't already in your images folder, you can place it there.

  1. Navigate to your section's images folder (e.g. https://www.cabq.gov/your-folder/images where "your-folder" is your department home folder).
  2. Select Image from the Add new... dropdown menu.
  3. Choose a unique Title for your image that will help you find it again when you search for it.
  4. Click the Browse button and select your image (JPEG, PNG, GIF, etc.).
  5. Choose Open and then Save the image.
  6. Double check that the image is Published.

Insert an external link

To link to a page outside of the City of Albuquerque's website:

  1. Highlight the text you want to turn into a link.
  2. Click the Insert/Edit Link icon: The Link icon in Plone
  3. Choose "External" from the horizontal menu.
  4. In the URL field, type the full URL.
  5. Click Insert.

Plone will add a globe after the link once you have saved your changes. An image of the Globe icon which appears next to CABQ external links.

Insert an internal link

To link to a page within of the City of Albuquerque's website:

  1. Highlight the text you want to turn into a link.
  2. Click the Insert/Edit Link icon: The Link icon in Plone
  3. Chose "Internal" from the horizontal menu.
  4. Place your cursor in the search box and type the unique name of the item you are looking for.
  5. Double check that the URL of the item that you select is correct.
  6. Click Insert.

Insert an email link

  1. Type the email address into your text, like this: [email protected]
  2. Highlight the email address.
  3. Click the Insert/Edit Link icon: The Link icon in Plone
  4. Select Email from the horizontal menu.
  5. Type the entire e-mail address in the E-Mail Address field, like this: [email protected]
  6. Type a subject if you want every email to automatically include a particular subject.
  7. Click Insert.

Workflow - Making Your Page Live

Workflow: The process a page goes through, from writing and editing, to review and approval, to publishing to the live site.

When you have finished editing a page, you save it and submit it to your supervisor using the Submit for publication option from the State dropdown menu.

Your supervisor is notified via email when you submit a page for review.

He or she edits your page, and then approves it by selecting Publish from the State dropdown menu.

Now the page is published to the live site at www.cabq.gov.

For Additional Help

Didn't find what you were looking for here? Contact the web team at [email protected].

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