Departments: Various

Contract Ends: September 30, 2011

Ref: GSA2009-026-DG

Use by Other Governmental Agencies

Other units of government that wish to participate in this agreement may do so by mutual agreement with Kimball International. Applicability will be by reference of the master resolution GSA2009-026-DG for this purpose.

Instructions

Departments may utilize any of the Kimball National authorized service dealers as listed below when making a purchase through this contract. While unit pricing should be the same as the Purchase Orders will be to Kimball National, there are variances in delivery and installation fees. Departments may request quotes from several of the authorized service dealers for comparative pricing in the variable fees if so desired.

Departments shall submit individual requisitions and quotes to Purchasing with all appropriate signatures. Separate purchase orders will be issued for each order.

Vendor shall invoice the City of Albuquerque referencing the P.O. number for each order.
Quotes provided by the vendor should clearly indicate that the items are listed on the GSA schedule and are priced accordingly. It is the responsibility of the user agency to assure that the items are available through the GSA schedule GS-29F-01776 and that pricing provided by the vendor is in compliance of the GSA schedule.

Installation

Installation is admissible as a charge through the GSA agreement but must be listed as a separate line item on the order and is susceptible to New Mexico Gross Receipts Tax. Installation shall be quoted on an order-by-order basis and is allowed only with the acceptance of the user agency.

Fixed Assets

Items in excess of $5,000.00 are considered fixed assets or capital items. The user agency must present an approved capital item requisition (P100432) to the purchasing office with approval also from the City budget office or CIP, depending on the funding source and in accordance with normal City purchasing procedures. The Purchasing Office will issue a separate purchase order for all capital items with reference to the resolution.

Authorized Kimball National Dealers