REFERRAL 

Date Referred: 
Facilitator:
Project Number: 
Project Timeline:
	Brief Update Due:
	Disposition Report Due:
	Hearing Date:
Party requesting facilitation:

Application Description:

Facilitator Note:

Link to Application:

Parties
•	Planner/Hearing Board Contact:
•	Developer/Applicant:
•	Agent/Applicant:
•	Affected Neighborhood Associations:

______________________________________________________________________________
CHECKLIST
Initiate Contact/Coordinate Meeting Times
•	Planner
•	Agent/Applicant
•	Neighborhood Associations (2 official contacts provided by ONC)
•	Other

Confirmation/Notification of Meeting Date/Time/Place
•	Planner
•	Agent/Applicant
•	Neighborhood Associations (contacts provided by ONC)
•	COA ADR Office: Shannon Watson, Naomi Parada
•	ONC: Stefanie Winklepleck
•	Co-facilitator

Send Project Brief Update (see IMPORTANT DATES  above)

Conduct Meeting
•	Arrive at least ½ hour early to set up room
•	Have a Sign-in Sheet with E-mails for those who want copy of Report
•	Evaluations: distribute the forms; collect as people leave; send to Shannon Watson in the ADR office.
•	Break down

Write Meeting Report
•	If there was no meeting, submit a No Meeting Report
•	Meeting Reports are due within 48 hours of the meeting. Use the format in the Model Meeting Report. DO NOT INCLUDE ATTENDEES EMAILS, ADDRESSES, OR PHONE NUMBER IN THE REPORT.

Send the Meeting Report (or No Meeting Report) to
•	Official NA Contacts
•	Requesting Attendees
•	Planner 
•	COA ADR Office: Shannon Watson, Naomi Parada
•	ONC: Stefanie Winklepleck
•	Co-facilitator

Send Invoice to Shannon no later than 30 days after the facilitated meeting. 

_______________________________________________________________
 Important emails and phone numbers

COA/ADR
Shannon Watson 505-768-4660 swatson@cabq.gov
 Naomi Parada 505-768-4712  nparada@cabq.gov 

ONC
Stephani Winklepleck 505-924-3902 swinklepleck@cabq.gov.  Stephani’s cell phone is 505-307-0291; in case of last minute cancellations please call her on her cell so she doesn’t make the trip to the meeting site.