Performing Art's Event Economics 101:  How to figure 'The Bottom Line'.

Please print this page and our applicable rental rate page.  Then sit down with a pad of paper & a calculator and spend some serious time considering your event's expenses. 

Some of these fees go the KiMo, others will go various companies or individuals.  This is just an overview of the process so you get the general idea.  
If you will be renting the KiMo at our 'Commercial' rate just substitute in those dollar amounts.

Outside fees.

You are required to provide a one million dollar General Liability Insurance Policy for the show date(s). 
This may cost $500 to $700, or more. 

You may be paying fees for hiring the performers, and anything they need.  In some cases this will include their transportation, lodging and meals.  It may also include any special equipment they need to perform the show.  Those requirements are an agreement only between you and the performers.  We may or may not have, or be able to help you locate some of those goods or services.  Additional fees may apply.   
Some things they request may be prohibited by our rules. 

You will also be paying for: advertising, scenery, props, costumes, rehearsal space, your staff and stage crew, programs for the audience, etc. etc.   

Staff and crew labor is not included with the rental of the KiMo and is not scheduled for you by KiMo staff.  Any labor fees noted/estimated below are only included for your general information.

KiMo fees.

Starting off with the Booking Deposit - $250, and the Damage Deposit - $500.  The Booking Deposit goes toward the rent and the Damage Deposit you should get back, but so far you're at $750, up front, to the KiMo.  

The first performance fee ($300) includes the first 8 hours use of the building. This is generally broken down as follows;  3 hours to move in, set up and make sure everything is ready,  4 hours for the show starting at the 'call time' for your ushers, usually 1 hr. before 'curtain' time, and lasting until the audience is gone,  with 1 hour left to get everything out the door and clean up. 

Your use of the KiMo will usually not fit into these 8 hours unless you're doing something short and simple, like a lecture or movie.

If you're having a full Performance Rehearsal, each rehearsal costs $150 for the 1st. 4 hrs.  
If your rehearsal runs longer than 4 hours between the performer's arrival & departure times there is an additional hourly fee.  A short 'sound check' or 'tech.' rehearsal is not counted as a full rehearsal.

Now you're up to $900  to the KiMo.     

Unless your show takes place in the dark with no amplified sound, you'll need folks to set up and run the lighting & sound for you.  2 crew persons for the 12 hours you've rented the KiMo, at $22/ hr. equals $528.

Now you're up to $1,428.

You are required to have at least one crew person on stage to secure & control access thru the stage door and help keep the performers safe and organized.  1 person times 12 hrs. at $22/ hr. = $264.

A new total of $1,692.

If you're bringing scenery or using extra equipment your may need additional time to set it up AND take it down.  Each extra 'tech' hour costs $25, plus the crew to do the work.   If it takes 4 hours, that means $100 for the building rental, plus 3 people @ $22 each per hr. ($264) for a total of $364.

You're now up to $2,056, for 16 hours use of the building, with crew costs.

Each hour outside of our regular daytime Business Hours that you use the KiMo there is an additional $24 per hour fee for a Technical Supervisor to be here while you are using the building.  During our daytime business hours the Supervisor fee is $10 per hour. 
If we assume that your Rehearsal and Performance take place after business hours, that fee would be $96 for the rehearsal and approx. $168 for the Performance,  Total = $264     

A Lobby Security Guard is required for all Performances that take place during evenings or on weekends, $22 per person per hour.  1 performance = $88.   
If you are providing/serving alcoholic beverages at least one additional Security Guard is required. 

Grand total, $2,408.    

     (and we haven't even mentioned renting any of our extra equipment)

Is that more than you were expecting?  It's probably because just over $1,400 of this total is for stage crew labor and other required personnel.

The rental fees for the use of the building are 'building rental' fees only and do not include any personnel or labor.

A 3 person stage/tech. crew is the minimum you must provide. Your event will likely require more. You are required to schedule and provide your own qualified stage crew.   
This is in addition to the 12+ persons you are required to provide for Front-of-House staff during performances.

FYI. > > The rental fees for your use of the building are due in full before you move in to the building for your event.

Other items that may add to your Rental bill ....

• Scheduled time in the building before or after rehearsals and performances is $25 per hour.
• Rehearsals longer than 4 hrs. are an additional $37.50 per hour.
• If your Performance is longer than 4 hours there is an additional $100 per hour fee. 
  Starting at the 'call time' for your ushers, until the audience is gone.
• If there is an informal activity with the audience prior to the actual 'curtain' time the billed Performance time will start that much sooner.
• If you are having more than 1 performance they are billed at $300 each, min. 
• Receptions before or after a performance are $200 each.
• The use of any of our 'extra' equipment that is not included with the rental of the building.
• If you use time in the building that was not scheduled & approved in advance it is billed at Overtime rates.

OK, so how do you pay for all this?

From your ticket sales?   We have 650 seats you can sell tickets for.  
Some of them you may need for Sponsors, VIP's, etc.  

Don't forget you owe $1.50 service fee to the KiMo for each purchased ticket.  And Ticketmaster charges 15 cents for each ticket sold AND deducts credit card processing fees from your sales amount.

Add up all your expenses for the event.  We'll assume you spent $500 on Insurance, $1,700 on advertising, $2000 for the Performers, $1500 for the KiMo, $1000 for crew, $500 on scenery and $500 for misc.

Write down the total,  $7,700.

divide it by 300 (seats/tickets)  =   $25.66
 

This is what you have to NET from the sale of each ticket to just to Break Even if you sell 300 tickets.

You could divide the total expenses by 600 seats to get a lower ticket cost ($13) but then you'd have to Sell Out the show, just to break even.  (...not usually a safe bet)

IF you can't sell tickets to your event for (an average of) $27, or guarantee more ticket sales, you have a problem.   Hopefully you have lots of Sponsors who can make significant contributions to your event costs. 

We can go over all this with you well in advance. 

Doing so is HIGHLY recommended !

Contact us

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