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Early Head Start Program Governance Advisory Committee

Meeting minutes and agendas for Early Head Start Program Governance Advisory Committee.

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Early Head Start Board Meeting Minutes and Agendas

In 2014, the Office of Head Start recommended the creation of a City of Albuquerque Advisory Governing Board to support the administration of the Early Head Start Program, which was created by City Council (Council Bill No 0-14-16). This recommendation was made to ensure communication between the Early Head Start program, the Early Head Start Policy Council and the Governing Board, which is City Council.

The Advisory Governing Board has specific requirements for the types of backgrounds which the membership must represent. Seven members must make up the board to include:

  • One member must have fiscal/accounting background and expertise.
  • One member must have early childhood education and development background.
  • One member must be a licensed attorney.
  • The remaining members must reflect the community served and include parents of children who are, or were formally, enrolled in Head Start Programs.

Fourteen letters to prospective applicants were sent out. Only one person (with background in early childhood education) has responded. Follow-up letters were sent, but no responses. Because no Advisory Governing Board has been created, there are no minutes or agendas to report at this time.

From 8/16/2016 to 8/17/2016, the Administration for Children and Families, through the Federal Office of Head Start, conducted a Leadership/Governance/Management Systems (LGMS) review event for the City of Albuquerque’s Early Head Start program. The review consisted of interviews (City Councilor, Policy Council President, Division Manager, Head Teachers, Home Visitors) and review of documentation to include Self-Assessment, Community Assessment, Executive Communication as well as policies and procedures.

On 9/1/2016, the Board Chairperson, Mr. Dan Lewis, was sent a letter from the Administration for Children and Families, Federal Office of Head Start, informing the Governing Board that no area of noncompliance was found during the course of the review. Specifically related to the Governance piece, the following Compliance Measures were addressed:

 

LGMS 1.1      The program’s planning process:

  • Is based on a mission (philosophy) that aligns with the priorities of the Office of Head Start and the community needs
  • Includes development of long term goals and short term objectives based on program data
  • Involves stakeholders (governing bodies, policy groups, parents and staff)
  • Includes plans to guide the program in achieving its goals and in delivering high quality services and ensuring the health and safety of Head Start facilities and learning environments

 

LGMS 2.2      The governing body exercises fiscal oversight to ensure the program has the

                        resources it needs to deliver comprehensive services, ensure healthy and safe

                        environments, and accomplish its goals.

 

LGMS 2.3      The grantee engages its governing body and establishes and uses a Policy

                        Council to provide direction and support for the program in accomplishing its

                        goals and providing high-quality comprehensive services.

 

LGMS 3.2      The program has methods of communication in place that provide:

  • Sharing of accurate and timely information with staff to support them in delivering services to children and families and ensuring the health and safety of the program’s environments
  • Sharing of accurate and timely information with parents, policy groups, and the general community to inform and engage stakeholders

 

LGMS 3.3      The program collects, records and reports data on progress in delivering services to children and families, ensuring safe and healthy environments and achieving program goals. The program:

  • Routinely and accurately collects and records data in a timely manner for children, families and staff
  • Generates reports to inform planning, communication and ongoing monitoring
  • Makes information accessible to appropriate parties

 

LGMS 4.4      Governing body and Policy Council members regularly receive reports and

                        make decisions to support the ongoing monitoring and evaluation of the

                        program.

 

Based on the letter from the Administration for Children and Families, Federal Office of Head Start, indicating that no area of noncompliance was found in the Leadership/Governance/Management systems (LGMS), there is evidence of communication between the Early Head Start program, the Early Head Start Policy Council and the Governing Board, even without the creation of the Advisory Governing Board.  The Early Head Start program is seeking guidance from the Federal Office of Head Start to determine if the Advisory Governing Board is a redundancy and no longer needed, based on the excellent communication between the Early Head Start program, the Early Head Start Policy Council and the Governing Board, as evidence from the latest Leadership/Governance/Management (LGMS) review.