December 3, 2009 - TRC Meeting Minutes

Y

Clint Hubbard

ISD

 Y

Diane Schaller  

ISD

Y

Dan Jones

ISD 

Y 

Dane VanPelt

ISD

 Y

Brian Osterloh

ISD

 Y

Patrick Frias

AVI

 Y

Robert Nunez

DMD

 Y

David Depies

APD

Y 

Tony Schupp

SWD

N

Joe Saraphon

TRANSIT

 Y

Chris Framel

WUA

 Y

Danny Nevarez

EHD

 Y

Dave Mathews

CSD

 Y

Gary Anderson

Senior Affairs

 N

Kyle Roth

Planning

John Meier

CSD-Library

 Y

Michael Silva

Animal Welfare

N 

Andy Garcia

Parks & Recreation

Eddie Andujo

FCS- Community Recreation

WHAT

WHO

TIME

MINUTES

Housekeeping:

         Call to order

Clint

0

Next meeting January 21, 2010

Rollcall

Clint

2 

Approval of the Agendum:

 Clint

1

Review TRC Request

 All

20

EM Track - This software is an additional component to the EM (Emergency Medical) System which the City already utilizes for monitoring the status of the local hospitals. $43,836.52 Bruce W. Sickles Approved by CIO since this is standard, commodity software

Air Quality Website Revamp - The Environmental Health Department is requesting approval to contract with FosterMilo. The contract will consist of a detailed review of web traffic data, new information architecture focused on end user needs, migration of static content to PLONE, creation of landing pages for high level AQD information sections, rewriting of content and the writing of new content as needed, and additional graphics work as requested. The contract will also include building and integrating a new front end alert system for the Burn/No Burn and Pollen alerts to visually integrate them into the rest of the site and provide RSS feeds. $15,229.69 Danny S. Nevarez (Dan Jones/Robert Nunez) Approved, but will be reported to ISC since the contract was awarded prior to TRC approval.)

Air Quality Document Management - The Environmental Health Department is requesting approval to enter into a contract with a on-line document management company eBridge Solutions Inc. A requisition has not been created as the contract is pending Legal Department approval. $2,345.00
Danny S. Nevarez (Brian Osterloh/Robert Nunez) Approved, but need to ensure the TRC recommendations are incorporated into the contract.

Review and Approval of Policies:

All

10

Policies, Procedures & Standards http://mesa.cabq.gov/policy.nsf

New Policies/Procedures/Standards

• Passwords (Robert Nunez/Dan Jones) Approved. Will need to revisit the 90 day rule.
• Emergency Management Software (Dan Jones/Clint Hubbard) Approved. 
• Revised Procedures/Standard
• Information Technology Commodities (Chris Framel/Dave Mathews) Approved

Reviewed Procedures/Standards 

• None

Deprecated 

• None

Discussion-Deferred

• How shall we proceed with updating the PP&S?

New Business

Deferred

Various

20

COA IT Strategic Plan (Diane Schaller)

ABCWUA needs to have the capability to have exceptions to the loading of Office 2007 on some people’s boxes. They can still run 2003 but some of our reports are in 2007. Can we have some type of exception policy where the department can buy 2007 and we will support it only for our reports? Anything else they do and wish to have support would be done on 2003. PC H/W & S/W Standard (Chris Framel)

No new General Fund PC purchases – recycle existing. There are a lot of PCs due to the vacancies. (Clint)

Should IT Professional Services go thru TRC? (Clint)