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September 12, 2007 - ISC Meeting Agendum & Minutes

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 Y     

Jerry Esch
Sandia National Lab
845-8526
[email protected]
02/07/08 Term

Y

Clint Hubbard
Chief Information Officer, ISD
768-2926
[email protected]
02/07/08 Term

Y

Frank Roth
City Council
768-2511
[email protected]
02/20/05 Term

Y

Gail Reese
Chief Financial Officer
768-3044
[email protected]
02/07/08 Term

N

Ed Adams
Chief Operating Officer
768-3000
[email protected]
05/16/08 Term

Y

Moira Gerety
UNM
277-0752
[email protected]
01/09/09 Term

Y

C. Griffin Newcomb
PNM
241-0818
[email protected]
01/21/07 Term

 

 

Housekeeping:

 

 

 

Call to order

Gail Reese

 

 

Rollcall

Misty

 

Next meeting scheduled to be October 10, 2007

Review and Approve Agendum

Gail Reese

 

 

Review and Approve Minutes from Previous Meeting

Gail Reese

 1

(Minutes were emailed for review by committee)  - APPROVED

Public Comment:

 

0

 

New Business:

 

5

  • Re-adopt Rules for ISC – Hubbard made motion to retain Policies, Procedures and Standards as displayed on the web, Gerety 2nd, remaining agreed.
  • Elect Chair – Hubbard made motion to nominate Gail Reese as chair for the ISC Committee for FY08, Gerety 2nd, remaining agreed.
  • Briefing on ACL TRC Request from Internal Audit – Deferred until 10/10/07 ISC Meeting.

FY 2008 Meeting Schedule

LOCATION:  Grand Central Station
2nd Floor Conference Room (ISD)
TIME: 1:30 p.m.
DATES: 2nd Wednesday of the month
September 12, 2007
October 10, 2007
November 14, 2007
December 12, 2007
January 9, 2008
February 13, 2008
March 12, 2008
April 9, 2008
May 14, 2008
June 11, 2008

Large Projects for Review:

 

0

 

TRC Actions and Members Present:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4

Date: May 17, 2007   Time: 10:00 AM

  • PowerDMS Purchase for APD - $19,250.00 – Joanna Hamman - POLICE – Jones made motion to APPROVE, VanPelt 2nd, remaining agreed. 
  • ACL - $15,585.80 – Alan R. Gutowski – INTERNAL AUDIT – Nevarez made motion to APPROVE, Nunez 2nd, remaining agreed.  (Provided that Internal Audit work closely with ISD to ensure system/databases are appropriately set up and queries do not impact the city network.)  Forward to ISC for briefing.
  • Hardware and software purchase - $18,115.00 – Danny S. Nevarez – ENVIRONMENTAL HEALTH – Nunez made motion to APPROVE, Nevarez 2nd, remaining agreed. 
  • MCMS Tracking Software Purchase - $9,975.00 – Danny S. Nevarez – ENVIRONMENTAL HEALTH – Jones made motion to APPROVE, Nevarez 2nd, remaining agreed.
  • EagleNet Fiber - $735,000.00 – Patrick V. Frias – AVIATION – VanPelt made motion to APPROVE, Nunez 2nd, remaining agreed.  "The purchase for installation of City standard fiber and equipment on City property and between buildings on City property is approved.  ISD will pursue leasing a data T-1 (provisioned for internet) and a voice T-1 for use at the new Eclipse Training building to be occupied 1 Aug 07 (this will include an activation date - we have ask for 29 Jun 07).  Aviation and ISD will continue to coordinate with Eclipse to get required capabilities/capacities of the Training building."  Forward to ISC.

Policies, Procedures & Standards (http://mesa.cabq.gov/policy.nsf)-
New Policies, Procedures, Standards, Guidelines:

  • None

Revised Policies, Procedures, Standards and Guidelines:

CONSENT AGENDA:

  • None
 Y    Clint Hubbard
ISD
768-2926
[email protected]
Y Diane Schaller 
ISD
768-2816
[email protected]
Y Dan Jones
ISD
768-2955
[email protected]
Y Dane VanPelt
ISD
768-2797
[email protected]
Y Brian Osterloh
ISD
768-2922
[email protected]
Y Patrick Frias
AVI
244-7791
[email protected]
Y Robert Nunez
DMD
768-2957
[email protected]
Y David Depies
APD
768-2435
[email protected]
Y Tony Schupp
SWD
761-8130
[email protected]
N Joe Saraphon
TRANSIT
724-3113
[email protected]
N Chris Framel
WUA
768-2907
[email protected]
Y Danny Nevarez
EHD
768-2639
[email protected]
Y Mickey Fehr
BIO
764-6237
[email protected]
Y Gary Anderson
Senior Affairs
764-6454
[email protected]
N Kyle Roth
Planning
924-3873
[email protected]

Date: June 7, 2007     Time: 10:00 AM

  • FIRE – Jessie Molina – Generic E-mail Account - We (Albuquerque Fire Department) are requesting an email account for our on duty technicians to receive technical requests via Blackberry email as (AFD Tech).  Currently our technical division receives technical requests via Microsoft Outlook. - VanPelt made motion to APPROVE, Nevarez 2nd, remaining agreed.
  • Sydion Patient Tracking Units - $21,892.75 – Danny S. Nevarez – ENVIRONMENTAL HEALTH - Nevarez made motion to APPROVE, Nunez 2nd, remaining agreed.  EHD (Danny Nevarez) will coordinate to get an end device to test with a Cisco Access Point (to be quoted, recommended and provided by Network Group).  The connection uses a Verizon card in a laptop that will use VPN for City network connectivity.  The access point will be connected directly to the laptop and the wireless devices will connect through the AP.
  • Application Deployment - $17,409.16 – George R. White – FINANCE & ADMINISTRATIVE SERVICES - VanPelt made motion to APPROVE, Bell 2nd, remaining agreed.
  • CRM Helpdesk Planning and Analysis - $24,000.00 – Brian A. Osterloh – FINANCE & ADMINISTRATIVE SERVICES – Bell made motion to APPROVE, Framel 2nd, remaining agreed.

Policies, Procedures & Standards
(http://mesa.cabq.gov/policy.nsf)-
New Policies, Procedures, Standards, Guidelines:
None
Revised Policies, Procedures, Standards and Guidelines:

CONSENT AGENDA:
None


Y   

Clint Hubbard
ISD
768-2926
[email protected]

Y

Diane Schaller 
ISD
768-2816
[email protected]

Y

Rick Bell for Dan Jones
ISD
768-2955
[email protected]

Y

Dane VanPelt
ISD
768-2797
[email protected]

Y

Brian Osterloh
ISD
768-2922
[email protected]

N

Patrick Frias
AVI
244-7791
[email protected]

Y

Robert Nunez
DMD
768-2957
[email protected]

N

David Depies
APD
768-2435
[email protected]

Y

Tony Schupp
SWD
761-8130
[email protected]

Y

Joe Saraphon
TRANSIT
724-3113
[email protected]

Y

Chris Framel
WUA
768-2907
[email protected]

Y

Danny Nevarez
EHD
768-2639
[email protected]

Y

Mickey Fehr
CSD-BioPark
764-6237
mfehr@cabq.go[email protected]

N

Gary Anderson
Senior Affairs
764-6454
[email protected]

N

Kyle Roth
Planning
924-3873
[email protected]

Y

John Meier
CSD-Library
768-5181
[email protected]

Date: July 19, 2007    Time: 10:00 AM

  • Fire Station Network Printers - $15,700.00 – Jesse J. Molina – FIRE - Osterloh made motion to DEFER, Nevarez 2nd, remaining agreed.
  • Oracle Enterprise Manager for CRM - $23,888.04 – Jens W. Nielsen – FINANCE & ADMINISTRATIVE SERVICES - Framel made motion to APPROVE, Schaller 2nd, remaining agreed. 
  • Sun StorageTek SL500 Library System - $83,607.00 – Mark D. Hanson – FINANCE & ADMINISTRATIVE SERVICES - Schaller made motion to APPROVE, Framel 2nd, remaining agreed. Forward to ISC.  
  • Imation LT04 tape cartridges - $11,200.00 – Mark D. Hanson – FINANCE & ADMINISTRATIVE SERVICES – Schaller made motion to APPROVE, VanPelt 2nd, remaining agreed.  
  • Sun StorEdge 3510 FC-JBOD $32,780.00 – Mark D. Hanson – FINANCE & ADMINISTRATIVE SERVICES - Framel made motion to APPROVE, Schaller 2nd, remaining agreed. Forward to ISC. 
  • Oracle Licenses – ERP Development – $70,747.40 - Rick M. Bell – FINANCE & ADMINISTRATIVE SERVICES - This request is in conformity with ISD’s published standards, and is an identified and published commodity.

Policies, Procedures & Standards (http://mesa.cabq.gov/policy.nsf)-
New Policies, Procedures, Standards, Guidelines:

 Revised Policies, Procedures, Standards and Guidelines:

  • Enterprise System Software (Standard)(Hardware/Software) - Nevarez made motion to APPROVE, Nunez 2nd, remaining agreed.
  • Servers (Standard)(Hardware/Software) - Nunez made motion to APPROVE, Osterloh 2nd, remaining agreed.

CONSENT AGENDA:

  • None
Y       Clint Hubbard
ISD
768-2926
[email protected]
Y Diane Schaller 
ISD
768-2816
[email protected]
Y Dan Jones
ISD
768-2955
[email protected]
Y Dane VanPelt
ISD
768-2797
[email protected]
Y Brian Osterloh
ISD
768-2922
[email protected]
Y Patrick Frias
AVI
244-7791
[email protected]
Y Robert Nunez
DMD
768-2957
[email protected]
Y David Depies
APD
768-2435
[email protected]
N Tony Schupp
SWD
761-8130
[email protected]
Y Joe Saraphon
TRANSIT
724-3113
[email protected]
Y Chris Framel
WUA
768-2907
[email protected]
Y Danny Nevarez
EHD
768-2639
[email protected]
Y Mickey Fehr
CSD-BioPark
764-6237
[email protected]
N Gary Anderson
Senior Affairs
764-6454
[email protected]
N Kyle Roth
Planning
924-3873
[email protected]
Y John Meier
CSD-Library
768-5181
[email protected]
       

Date: August 2, 2007             Time: 10:00 AM
No Meeting
Date: August 16, 2007           Time: 10:00 AM
Meeting Canceled

Date: September 6, 2007       Time: 10:00 AM

  • Fluke Meter - $8,310.00 – AVIATION – Patrick V. Frias – Forward to ISC without recommendation.  Finding: This is a policy issue.
  • Equipment Purchase and Installation - $58,488.00 – DEPARTMENT OF MUNICIPAL DEVELOPMENT – Chike Nwagbo – Osterloh made motion to APPROVE, Depies 2nd, remaining agreed.  Forward to ISC.  
  • Fee Computer Replacement - $69,280.00 - DEPARTMENT OF MUNICIPAL DEVELOPMENT – Chike Nwagbo – Nunez made motion to APPROVE, Osterloh 2nd, remaining agreed.  Forward to ISC.
  • Oracle Enterprise Manager for ERP - $15,921.00 – FINANCE & ADMINISTRATIVE SERVICES – Jens W. Nielsen - Framel made motion to APPROVE, Osterloh 2nd, remaining agreed. 

Policies, Procedures & Standards (http://mesa.cabq.gov/policy.nsf)-
New Policies, Procedures, Standards, Guidelines:

  • None

Revised Policies, Procedures, Standards and Guidelines:

CONSENT AGENDA:

E-Mail Encryption/Digital Signature (Security – Policy) - Osterloh made motion to APPROVE, Schaller 2nd, remaining agreed.  Forward to ISC.


N     
Clint Hubbard
ISD
768-2926
[email protected]
Y Diane Schaller 
ISD
768-2816
[email protected]
Y Dan Jones
ISD
768-2955
[email protected]
Y Ken Carter for Dane VanPelt
ISD
768-2797
[email protected]
Y Brian Osterloh
ISD
768-2922
[email protected]
Y Patrick Frias
AVI
244-7791
[email protected]
Y Robert Nunez
DMD
768-2957
[email protected]
Y David Depies
APD
768-2435
[email protected]
N Tony Schupp
SWD
761-8130
tschupp@c[email protected]
N Joe Saraphon
TRANSIT
724-3113
[email protected]
Y Chris Framel
WUA
768-2907
[email protected]
N Danny Nevarez
EHD
768-2639
[email protected]
Y Mickey Fehr
CSD-BioPark
764-6237
[email protected]
N Gary Anderson
Senior Affairs
764-6454
[email protected]
N Kyle Roth
Planning
924-3873
[email protected]
Y John Meier
CSD-Library
768-5181
[email protected]

Standard Equipment over $25K Approved by the ISD Officer:

All

2

  • Oracle Licenses - $70,747.40 – FINANCE & ADMINISTRATIVE SERVICES – Rick M. Bell – APPROVED 07/19/07
  • Access Control System for LEC 3rd floor - $25,855.43 – POLICE – Joanna A. Hamman – APPROVED 07/19/07
  • FY07 Software Purchase -  MS Office 2007/2003 - $32,065.64 – AVIATION – Patrick V. Frias – APPROVED 07/20/07
  • Application Server - $26,450.00 – ENVIRONMENTAL HEALTH – Danny S. Nevarez – APPROVED 08/29/07

Review IS Requests over $25K:

All

5

  • Equipment Purchase and Installation - $58,488.00 – DEPARTMENT OF MUNICIPAL DEVELOPMENT – Chike Nwagbo – No DMD representative to present. Reese made motion to DEFER, Hubbard 2nd, remaining agreed.
  • Fee Computer Replacement - $69,280.00 - DEPARTMENT OF MUNICIPAL DEVELOPMENT – Chike Nwagbo – No DMD representative to present. Roth made motion to DEFER, Gerety 2nd, remaining agreed.
  • Fluke Meter - $8,310.00 – AVIATION – Patrick V. Frias – No action required by the ISC Committee.

Review and Approval of Policies:

All

2

Policy & Procedures  - http://mesa.cabq.gov/policy.nsf  -
New Policies, Procedures, Standards, Guidelines:
None
Revised Policies, Procedures, Standards and Guidelines:
None
CONSENT AGENDA:
Reviewed Policies, Procedures, Standards and Guidelines:
E-Mail Encryption/Digital Signature (Security – Policy) – Recommendation accepted and updated.

Unfinished Business:

 

0

 

Large Project Status:

 

3

EagleNet Fiber - $735,000.00 – Patrick V. Frias – AVIATION – Clint reiterated that Aviation is going forward with this project without ISC Approval.  A waiver was requested by Aviation and granted by the CAO.

Action Items:

 

0

 

Problems, Warnings, Situational Awareness, Saved Rounds?

All

10

Email failure update.- still restoring, the systems group has the primary responsibility for getting these mailboxes restored.  Microsoft, IBM, Symantec, and Left Hand are involved.  Still not fully recovered and we are still not able to get a tape backup, our Symantec tape solutions not working. 

Total Time

 

32

 

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