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May 14 , 2008 - 1:30 PM - ISC Meeting Agendum & Minutes

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Jerry Esch

Sandia National Lab
[email protected]

01/01/08 Term

 Y

Clint Hubbard
Chief Information Officer, ISD
768-2926
[email protected]
01/01/11 Term

 N

Jon Zaman

City Council
768-3163

[email protected]
01/01/11 Term

 Y

Ed Adams
Chief Operating Officer
768-3000
[email protected]
01/01/11 Term

 Y

Anna Lamberson

Chief Financial Officer

[email protected]

01/01/11 Term

 N

Moira Gerety
UNM
277-0752
[email protected]

01/01/08 Term

C. Griffin Newcomb
PNM
241-0818
[email protected]

01/01/10 Term

       

 

 

 

Housekeeping:

 

 

 

 

    Call to order

Ed Adams

 

 

 

Rollcall

Misty

 

Next meeting scheduled to be June 11, 2008

 

Review and Approve Agendum

Ed Adams

1

Hubbard made motion to APPROVE, Esch 2nd, remaining agreed.

 

Review and Approve Minutes from Previous Meeting

Ed Adams

 1

(Minutes were emailed for review by committee) - Hubbard made motion to APPROVE, Esch 2nd, remaining agreed.       

 

Public Comment:

 

1

Jason from Comcast Cable interested in seeing how the City does business. 

 

New Business:

 

0

 

 

Large Projects for Review:

 

0

 

TRC Actions and Members Present:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1

Date: January 3 & 17, 2008 Time: 10:00 AM
• No Meeting
Date: February 7 & 21, 2008 Time: 10:00 AM
• No Meeting
Date: March 6 & 20, 2008 Time: 10:00 AM
• No Meeting
Date: April 3, 2008 Time: 10:00 AM
• No Meeting
Date: April 17, 2008 Time: 10:00 AM
• Easy Links/Golf POS – $501.00 - PARKS & RECREATION – Andy Garcia – Hubbard made motion to approve, Osterloh 2nd, remaining agreed.
• Library Patron API Software - $7,650.00 – CULTURAL SERVICES – John F. Meier – Approved by CIO.
• Library Fines Payment API - $10,625.00 – CULTURAL SERVICES – John F. Meier – Approved by CIO.
Policies, Procedures & Standards http://mesa.cabq.gov/policy.nsf
New Policies/Procedures/Standards
None
Revised Policies/Procedures/Standards
• General
o Unsolicited Commercial/Bulk E-Mail: Blocking Criteria Standard - Approved: Hubbard moved, Nunez 2nd, remaining agreed.
• Radio
o Public Safety Mobile and Portable Radios, 800MHz Standard - Approved: VanPelt moved, Nevarez 2nd, remaining agreed.
• Security
o Approved Exceptions to User ID Security Policy Standard - Approved as amended: Osterloh moved, Nunez 2nd, remaining agreed.
• Web
o Purpose and Commitment to Quality Policy - Approved as amended: Osterloh moved, Nunez 2nd, remaining agreed.
o Web Testing Standard - Approved as amended: VanPelt moved, Nevarez 2nd, remaining agreed.
o Browser Compatibility Standard - Approved as amended: VanPelt moved, Osterloh 2nd, remaining agreed.
o External Links Standard - Approved as amended: Nevarez moved, VanPelt 2nd, remaining agreed.
o Portable Document Format (PDF) Standard - Approved as amended: Osterloh moved, Nevarez 2nd, remaining agreed.
o Web Page Testing Standard - Approved as amended: Nunez moved, Osterloh 2nd, remaining agreed.
o Content Publishing Tools Standard - Approved as amended: Nunez moved, Nevarez 2nd, remaining agreed.
o Acknowledgement of Sponsors Standard - Approved as amended: Hubbard moved, Osterloh 2nd, remaining agreed.

Reviewed/Not Revised Policies/Procedures/Standards
• General
o Employee Internet Management (“Filtering”) Policy Approved: Hubbard moved, Osterloh 2nd, remaining agreed.
o Employee Internet Management (“Filtering”) Exceptions Procedure Approved: Osterloh moved, Nunez 2nd, remaining agreed.
o Use of Information Technology Assets Policy Approved: Osterloh moved, Nevarez 2nd, remaining agreed.
o Technical Review Committee Policy Approved as amended: Nunez moved, VanPelt 2nd, remaining agreed.
All items below have been deferred to the 05/15/08 TRC meeting.
o Information Technology Project Documentation Standard
o Electronic Document Retention Policy
• Hardware/Software
o Chief Information Officer Approval Authority Policy
o Enterprise Applications and System Software Policy
o Independent Verification and Validation (IV&V) of IT Projects Policy
o Personal Computer Hardware and Software Standard
o Imaging System Document Scanning Devices Standard
• Radio
o Fire Vehicle Radio Modems, 800MHz Standard
• Security
o Access Revocation Policy
o Computer Abuse Incident Reporting and Response Policy
o Computer Abuse Incident Reporting and Response Standard
o Computer Abuse Incident Reporting Procedure
o Computer Abuse Incident Response Procedure
o Information Technology Protection Policy
o Access to Financial Systems Policy
o Virus Protection Standard
o Failure to Comply with Virus Protection Procedure
o Novell Login Passwords Standard
• Telecommunications
o Telecommunications Usage Policy
o Wireless PIM/PDA/Smartphone Approved Devices Standard
• Web
o External Links Policy
o Data Access Standard
o Browser Based Web Applications Policy
o Standardization of Website Publishing and Development Tools Policy
o Website Content Standard
o Use of Official Website Templates Standard
o Server Side Programming Standard

Deprecated Policies/Procedures/Standards
• Hardware/Software
o Digital Cameras and Projectors Standard
o Online Procurement Vendors Standard
• Web
o Web Document Structure Standard
o Search Engine Effectiveness Standard
o Client Side Scripting Standard
o Web Applications Standard
o Images Standard
o Client Side Java Standard
 

 Y        

Clint Hubbard
ISD
768-2926
[email protected]

N

Diane Schaller 
ISD
768-2816
dschaller@ca[email protected]

Y

Dan Jones
ISD
768-2955
[email protected]

Y

Dane VanPelt
ISD
768-2797
[email protected]

Y

Brian Osterloh
ISD
768-2922
[email protected]

N

Patrick Frias
AVI
244-7791
[email protected]

Y

Robert Nunez
DMD
768-2957
[email protected]

N

David Depies
APD
768-2435
[email protected]

Y

Tony Schupp
SWD
761-8130
[email protected]

Y

Joe Saraphon
TRANSIT
724-3113
[email protected]

N

Chris Framel
WUA
768-2907
[email protected]

Y

Danny Nevarez
EHD
768-2639
[email protected]

Y

Mickey Fehr
CSD-BioPark
764-6237
[email protected]

N

Gary Anderson
Senior Affairs
764-6454
[email protected]

N

Kyle Roth
Planning
924-3873
[email protected]

Y

John Meier
CSD-Library
768-5181
[email protected]

Y

David Thorp
Animal Welfare
764-1152
[email protected]

 Y

 Andy Garcia

Parks & Recreation

768-5363

[email protected]

 

N

Dave Mathews

CSD-GOV16

768-3956

[email protected]

       

Date: May 1, 2008 Time: 10:00 AM
• No Meeting

 

Standard Equipment over $25K Approved by the ISD Officer:

All

1

• Voyager Replacement - $62,724.07 – DFAS – Garrett R. Quintana, Jr. – APPROVED 12/14/2007
• CF-30 Purchase - $40,927.34 – EHD – Danny S. Nevarez – APPROVED 12/21/07
• Back up AFD Mercom Recorder - $60,141.62 – FIRE – Richard R. Duran – APPROVED 12/21/07
• Polar Bear Water Control System - $26,391.00 – CULTURAL SERVICES – Mickey K. Fehr – APPROVED 02/06/08
• 08 CPU Upgrade - $31,919.80 – AVI – Patrick V. Frias – APPROVED 02/27/08
• Pix Firewall Replacement - $34,092.66 – DFAS – Garrett R. Quintana, Jr. – APPROVED 03/04/08
• Perimeter Video System - $41,153.05 – DMD – Robert A. Nunez – APPROVED 03/19/08

• ERP Switches - $30,415.74 – DFAS – Obed J. Chavez – APPROVED
• Housing Portable Radios - $29,233.50 – FCS – Christopher S. Krupar – APPROVED 03/21/08
• Parking Server Software Upgrade - $47,009.00 – DMD – Robert A. Nunez – APPROVED
• Exterior Security System at Loma Linda CC - $26,969.32 – FCS – Eddie V. Andujo – APPROVED 04/10/08
• Staff Computers (40computers to replace old HP Vectra for 17 libraries) - $56,300.00 – CULTURAL SERVICES – Kee W. Lam – APPROVED 04/29/08
• SAN for bus video surveillance - $57,668.13 – TRANSIT – Mark H. Murayama – APPROVED 04/29/08

 

Review IS Requests over $25K:

All

20

• Mainframe Adabas/Natural DBA Support - $53,437.50 – FINANCE & ADMINISTRATIVE SERVICES – Dan T. Jones - Hubbard made motion to APPROVE, Esch 2nd, remaining agreed.

 

Review and Approval of Policies:

All

30

Policy & Procedures - http://mesa.cabq.gov/policy.nsf -
New Policies
None.

Revised Policies
• General
o Technical Review Committee - Hubbard made motion to DEFER to 06/11/08 ISC Meeting, Esch 2nd, remaining agreed. ISD Staff to discuss the issue with Purchasing.

• Web
o Purpose and Commitment to Quality - Lamberson made motion to DEFER to 06/11/08 ISC Meeting, Esch 2nd, remaining agreed. ISD Staff to research ISC’s authority to make IT policy.

Reviewed/Not Revised Policies
• General
o Employee Internet Management (“Filtering”) - Hubbard made motion to APPROVE, Esch 2nd, remaining agreed.
o Use of Information Technology Assets - Hubbard made motion to APPROVE, Esch 2nd, remaining agreed.

 

Unfinished Business:

 

0

 

 

Large Project Status:

 

0

 

 

Action Items:

 

0

 

 

Problems, Warnings, Situational Awareness, Saved Rounds?

All

0

 

 

Total Time

 

55

 

 

 

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